Quick Tips to Get More Out of Glip TodayGlip is a versatile collaboration platform that blends messaging, task management, file sharing, and video meetings into a single workspace. Whether you’re new to Glip or looking to squeeze more productivity from it, these practical tips and workflows will help you work faster, stay organized, and keep your team aligned.
1. Customize your notifications for focus and relevance
One of the quickest wins is tailoring notifications so you only get alerted about what matters.
- Mute channels that are noisy but nonessential.
- Enable mentions-only notifications for large group channels.
- Use Do Not Disturb during deep work blocks and set an automatic schedule.
Tip: Reduce context switching by turning off desktop notifications for non-urgent channels and checking them at scheduled intervals.
2. Use Tasks to turn conversations into action
Glip’s Tasks let you convert chat items into assignable, trackable work.
- Create a task directly from a message to preserve context.
- Assign due dates and owners; add checklist items for subtasks.
- Use task views (My Tasks, All Tasks) to prioritize your day.
Example: When a teammate asks for a report in chat, create a task from that message, assign it, and add the report specs in the task description.
3. Organize conversations with teams and channels
Structure your workspace so information is easy to find.
- Create channels by project, client, or function (e.g., #marketing, #project-alpha).
- Keep one-on-one or small-team discussions private; use public channels for organization-wide updates.
- Archive channels no longer in use to reduce clutter.
Tip: Use consistent naming conventions (e.g., proj-, team-, client-*) for quick scanning and filtering.
4. Leverage shared files and cloud integrations
Centralize documents to avoid version confusion.
- Upload files directly to a conversation so context stays attached.
- Connect cloud storage (Google Drive, OneDrive) to link or embed live documents.
- Use file comments in conversations to discuss revisions inline.
Tip: When updating a shared document, post a brief summary and link in the channel to keep everyone informed.
5. Streamline meetings with Glip’s built-in video and agenda features
Run shorter, more focused meetings by combining agenda and meeting tools.
- Start a video call from the relevant channel so the discussion and files are already available.
- Post a meeting agenda and desired outcomes before the call.
- Record important meetings and attach the recording to the channel for later reference.
Example: For weekly standups, post the agenda in #team-standup 10 minutes before and use the Tasks view to check progress.
6. Use bookmarks and pin important messages
Keep recurring references at your fingertips.
- Pin key messages (deadlines, links, decisions) in a channel.
- Use bookmarks for personal quick access to frequently used channels or documents.
Tip: Create a “hub” channel for company-wide resources and pin essential links there.
7. Automate repetitive work with integrations and bots
Automations save time and reduce errors.
- Add bots for notifications from services you use (CI/CD, support tickets, calendar).
- Use Zapier or native integrations to create tasks automatically from form responses or emails.
- Set reminders in tasks or messages for recurring items.
Example: Automatically create a Glip task when a new support ticket is received so it doesn’t get lost in chat.
8. Master search and filters to find things fast
Good search habits pay off when your workspace grows.
- Use search filters for people, files, and date ranges.
- Search within a channel to limit results to a specific project.
- Save common searches if your workspace supports it.
Tip: Combine keywords with filters (e.g., “design file before:2025-01-01 from:alex”) to narrow results quickly.
9. Maintain clear message habits
Clarity in communication reduces follow-ups.
- Use concise subject lines and task titles.
- Break long updates into short paragraphs or bullet points.
- Use @mentions sparingly and only when you need someone’s attention.
Example: Instead of “Update on project,” write “Project Alpha — current blockers: X, Y. Requested action: Z by Thursday.”
10. Periodically clean up and review workspace structure
A small regular effort keeps Glip efficient.
- Quarterly, archive inactive channels and delete outdated files.
- Review integrations and remove unused ones.
- Encourage team members to tidy up their task lists and close completed tasks.
Tip: Schedule a 30‑minute workspace maintenance session every quarter.
Quick checklist to implement today
- Mute two noisy channels and enable mentions-only on one large channel.
- Convert one chat message into a task and assign it.
- Pin one essential link in your main project channel.
- Link one cloud document to a conversation.
- Schedule DND for a 90-minute deep work block.
Using these tips will help you reduce noise, increase clarity, and get more done with Glip.
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