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Okdo All to Word Converter Professional vs Alternatives: Which Is Right for You?

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Best Settings for Okdo All to Word Converter Professional for High-Quality DOCXConverting files to high-quality DOCX documents requires more than simply clicking “Convert.” Okdo All to Word Converter Professional supports many input formats (PDF, HTML, image files, PowerPoint, TXT, RTF, and more) and offers options that directly affect layout, text fidelity, images, and accessibility in the resulting DOCX. This guide walks through recommended settings and workflows to get the best, most reliable DOCX output for a variety of source types.

1. Prepare the source file before conversion

Quality starts with the input. Wherever possible, clean and prepare the source to reduce conversion errors:

  • For PDFs:

    • Use an OCR-capable PDF that already contains selectable text, or generate one with a high-quality OCR tool first.
    • If the PDF is a scanned image, ensure scans are at least 300 DPI and use black-and-white or high-contrast grayscale for text-heavy pages.
    • Remove unnecessary watermarks, crop margins, and fix obvious rotation issues.

  • For images:

    • Use lossless formats (TIFF, PNG) when possible.
    • Ensure text areas are sharp and high-contrast; 300 DPI or higher is recommended for printed-document clarity.

  • For presentations or complex layouts:

    • Simplify slides/pages if possible (flatten unnecessary layers, merge objects that should remain fixed).
    • Ensure fonts used are either standard or embedded in the source.

2. General settings in Okdo All to Word Converter Professional

Open the program and locate the conversion options or “Settings” panel. Apply these baseline settings for general high-quality DOCX output:

  • Output format: DOCX (select the latest DOCX if multiple versions are offered).
  • Preserve original layout: Enabled — maintains page breaks, columns, and positions of images/tables where possible.
  • Retain text flow: Enabled — allows text to reflow into editable Word paragraphs rather than embedding text as images.
  • OCR (if available in your build): set to Automatic or Enable for image/PDF input — choose the language matching the document for better accuracy.
  • Image extraction quality: set to High or maximum DPI if there’s an option (keeps embedded images sharp).
  • Font embedding/handling: set to Use system fonts and Substitute missing fonts (or embed fonts if the tool supports embedding to ensure fidelity).

3. OCR and language settings

If converting scanned documents or image-based PDFs, OCR settings are the most critical:

  • OCR Engine: use the built-in OCR if it’s proven reliable; otherwise pre-process using a specialized OCR tool (ABBYY FineReader, Google Cloud Vision, etc.) and then convert.
  • Language selection: Choose the exact language(s) used in the document; multi-language selection is OK if necessary.
  • OCR accuracy mode: choose High/Accuracy over speed.
  • Output as searchable text (not image): Enabled — this produces editable DOCX text instead of embedded pictures.

Tip: For mixed-language documents (e.g., English + Russian), enable both languages in OCR to avoid misrecognition.

4. Images, tables, and graphics handling

To keep images and tables crisp and correctly positioned:

  • Images:

    • Set image encoding or quality to Maximum.
    • If available, disable image downsampling or set the downsampling DPI above 300 DPI.
    • Keep images embedded rather than linked to avoid missing assets.

  • Tables:

    • Enable Convert tables to Word tables (not images) so the table becomes editable.
    • If the software provides a “recognize table structure” option, enable it and choose a higher sensitivity/accuracy.

  • Vector graphics:

    • Preserve as vector if the converter supports it (keeps scalability and sharpness).
    • Otherwise, export at a high resolution.

5. Fonts and text styling

Font substitution and character mapping can change the look drastically if mishandled:

  • Prefer embedded fonts in the source; if not available:
    • Install the most similar system fonts before converting.
    • Enable “substitute missing fonts” with a fallback family that matches metrics (serif vs sans-serif).
  • Preserve original styles: enable Retain text formatting to keep bold, italics, sizes, and colors.
  • Paragraph flow: enable Keep paragraph breaks to maintain structure but allow reflow for editing.

6. Page layout, margins, and headers/footers

To keep pagination and headers/footers accurate:

  • Preserve page size and margins: Enable.
  • Headers and footers: enable Convert headers/footers so they become editable in Word.
  • Page numbering: ensure the converter recognizes and converts page numbers rather than treating them as body text.

7. Batch conversion tips

When converting many files:

  • Use consistent settings saved as a preset/profile to ensure uniform results.
  • Test with 1–3 representative files first and inspect results before running the full batch.
  • For mixed inputs, group similar types together (all scanned PDFs in one batch with OCR enabled, native DOC/RTF files in another without OCR).

8. Post-conversion checks and quick fixes

After conversion, inspect the DOCX for common issues and fixes:

  • Spacing and line breaks:

    • Use Word’s Reveal Formatting (or Show/Hide ¶) to find and fix extra paragraph marks.
    • Convert hard line breaks to paragraph breaks where needed (use Find & Replace: ^l → ^p).

  • Tables:

    • Verify merged cells and column widths; adjust table AutoFit settings if necessary.

  • Fonts:

    • Replace substituted fonts with correct installed fonts via Replace Fonts in Word.

  • Images:

    • Replace any low-resolution images with higher-resolution originals if available.

  • OCR errors:

    • Run a quick spell-check and search for likely errors (numbers, special characters, common OCR confusions like “I” vs “l”).

9. Advanced workflow examples

  • Scanned book to editable DOCX (high fidelity):

    1. Scan at 300–600 DPI grayscale.
    2. Run high-accuracy OCR in a dedicated OCR app (set language, preserve layout).
    3. Convert the OCR’ed PDF to DOCX with Okdo, ensuring “Preserve layout” and image quality set high.
    4. Manually proofread and correct OCR errors in Word.

  • PowerPoint to DOCX (notes or handouts):

    1. Export slides as high-resolution images if layout must be preserved, or convert directly if text is needed.
    2. Enable “Convert text to Word text” and “Preserve slide layout.”
    3. After conversion, reflow text into Word styles (Heading ⁄2) for a structured document.

10. Troubleshooting common problems

  • Output looks like images (non-editable): ensure OCR is enabled and OCR language is correct.
  • Fonts changed significantly: install missing fonts or choose better font substitution before conversion.
  • Tables misaligned: increase table recognition sensitivity or pre-clean the source to make table lines distinct.
  • Large file size: enable image compression selectively or downsample images to 300–600 DPI if acceptable.
  • Output: DOCX
  • Preserve original layout: On
  • Text reflow/editable text: On
  • OCR: On for image/PDF, set to document language, accuracy mode High
  • Image quality: High (no downsampling / ≥300 DPI)
  • Convert tables to editable Word tables: On
  • Preserve headers/footers and page size: On
  • Font handling: Use system fonts / substitute missing fonts

Conversion is part art, part science — small adjustments to OCR language, image DPI, and font handling usually solve most issues. Test with a representative page, save a settings profile, and iterate until the DOCX matches the fidelity and editability you need.

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